Security Monitoring for Educational Organizations


Education needs to be a highly regulated and protected industry. Data breaches are very costly and like other organizations, academic institutions face financial and reputation disasters when data is unprotected.


Because of the nature of educational institutions there is a wide range of security challenges. These challenges include high turnover of users, which in turn is an open door for cyber-crime. Cyber crimes include personal data theft, insider misuse, privilege abuse, and lack of security policies and procedures.


Educational institutions demand high security to protect sensitive data, assure confidentially, and at the same time have transparency and the ability to access school records. To reach these goals, it is recommended that security monitoring for educational institutions follow several policies.


  • Monitor user accounts. This is one of the best ways to avoid misuse of data. Deny access to personal identifiable information to those who do not need to have access to student records. This will also help administrators and IT to spot malicious changes before data is breached. Monitoring creations, modifications and selections across all computer data systems will help to avoid the potential critical changes to information that can cause security breaches. Additionally, disabling accounts of former employees and students as soon as they leave the institution is a recommended practice to keep information secure and monitored.

  • Restrict access to private files and records. Privileged and protected information should only be granted to those who need it to perform duties. If a user does not need to access educational records, universities need to ensure that these users do not have and user login privileges. Lock accounts after multiple unsuccessful attempts and monitor shared resources.

  • Establish a privilege management policy. To avoid malicious and risky activities, it is provident that all changes to accounts be authorized. Activities within the scope of established policies need to be monitored and recorded. Auditing daily summary reports and timely notifications using email and computer alerts when changes are made should be a high consideration. Monitoring computer actions should also be videotaped.


Using security software specifically developed for universities or colleges means taking advantage of programs utilizing continuous monitoring, reporting, and alerting for all content, configurations, and security changes. Constant monitoring will allow IT departments of universities to identify potential malicious activity and computer changes to be managed or discovered easily. Unbroken monitoring will allow universities to proactively manage their security risks. 


University data and information systems need to provide information about research, scientific cooperation, education policies and capabilities. Information systems in universities are more complex than most other commercial organizations, and need to pay a high degree of attention to security as do other organizations (see for example, Banking and Financial Cyber Security Compliance).


Ekran System is a perfect option for educational organizations to achieve security monitoring needs and prevent sensitive data loss. Our solution records all user actions and provides monitoring results in easy-to-analyze video format. Learn how Ekran System can protect your organization and assure regulatory compliance.


Read also: The list of practices for workplace information security.


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